Administrative Assistant

What your new challenge will look like

• Responsible for providing a high level of support to employees

• Managing calendars of directors

• Preparing financial statements, reports, memos, invoices, letters, and other documents

• Filing and retrieving corporate records, documents, and reports

• Preparing for meetings, which includes drafting agendas, gathering, and printing all necessary documents, and organizing meeting logistics

• Arranging business and personal travel arrangements (flights, hotels, car rental etc.)

• Preparing expense reports and verifying payment

• Track and follow up on outstanding tasks

• Organizing and managing corporate events

• Responsible for maintaining and replenishing supplies in the office

• Other duties as assigned

Why you belong at 4flow

• 5+ years of office experience

• Associate’s degree

• Previous experience at a global organization

• Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.

• Ability to maintain a high level of discretion, confidentiality, and good judgment to manage all sensitive matters.

• Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.

• Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings)

• Exemplary planning and time management skills

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)