Executive Administrative Assistant

What your new challenge will look like

• Responsible for providing a high level of support to the VP’s and Directors, North America

• Work on a one-to-one basis on a variety of tasks related to the VP and Directors working life and communication.

• Managing the VP and Directors business and personal calendar

• Responding to emails and document requests on behalf of the VP and Directors

• Preparing financial statements, reports, memos, invoices, letters, and other documents

• Filing and retrieving corporate records, documents, and reports

• Preparing for meetings, which includes drafting agendas, gathering, and printing all necessary documents, and organizing meeting logistics.

• Arranging business and personal travel arrangements (flights, hotels, car rental etc.)

• Preparing expense reports and verifying payment

• Track and follow up on outstanding tasks.

• Supervisory responsibilities for 1-3 Administrative Assistants

• Organizing and managing corporate events

• Other duties as assigned.

Why you belong at 4flow

• 15+ years’ experience working as an executive assistant in a corporate environment working with senior level executives.

• Associate’s degree

• Previous experience at a global organization

• Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.

• Ability to maintain a high level of discretion, confidentiality, and good judgment to manage all sensitive matters.

• Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.

• Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings)

• Exemplary planning and time management skills

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)