Executive Administrative Assistant

4flow • Atlanta • On site • Professionals


What your new challenge will look like

  • Responsible for providing a high level of support to the VP’s and Directors, North America

  • Work on a one-to-one basis on a variety of tasks related to the VP and Directors working life and communication.

  • Managing the VP and Directors business and personal calendar

  • Responding to emails and document requests on behalf of the VP and Directors

  • Preparing financial statements, reports, memos, invoices, letters, and other documents

  • Filing and retrieving corporate records, documents, and reports

  • Preparing for meetings, which includes drafting agendas, gathering, and printing all necessary documents, and organizing meeting logistics.

  • Arranging business and personal travel arrangements (flights, hotels, car rental etc.)

  • Preparing expense reports and verifying payment

  • Track and follow up on outstanding tasks.

  • Supervisory responsibilities for 1-3 Administrative Assistants

  • Organizing and managing corporate events

  • Other duties as assigned.

Why you belong at 4flow

  • 15+ years’ experience working as an executive assistant in a corporate environment working with senior level executives.

  • Associate’s degree

  • Previous experience at a global organization

  • Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.

  • Ability to maintain a high level of discretion, confidentiality, and good judgment to manage all sensitive matters.

  • Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.

  • Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings)

  • Exemplary planning and time management skills

  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Your benefits

Exciting international projects as well as rapid career development and personal development planning

Outstanding opportunities for your individual development (e.g., individual training budget and internal training program)

Company with German roots that offers a clearly defined vision and job security

Permanent position and a competitive base salary

A great benefits package (including medical benefits, incurances and 401k)

Flexibility and the opportunity to work remotely

Employee Assistance Program for mental health

Sports, team member events and team getaways

Growing together with respect

Statement on equal opportunities: We welcome applications from a wide range of people – regardless of age, disability, origin or nationality, marital status, gender, partnership status, religion, sexual orientation, social background or other legally protected attribute. At 4flow we support and respect one another. The diversity in our backgrounds and perspectives allows us to grow together – and this unique team spirit makes us successful.

Growing together with respect

Your application process at 4flow


Apply for one of our positions by uploading your application, including your CV and supporting documents, to our job portal. Immediately afterwards, you will receive a confirmation of receipt.


We will review your documents and provide you with feedback as soon as possible. An HR team member will then schedule a video or phone interview with you.


We want to find out more about you to better assess your expertise: In virtual interviews with 4flowers from the team you would be joining, we’ll provide you with comprehensive insights and the opportunity to ask all of your questions.


We will get in touch with you in the next few days to ideally propose you with our offer.


We look forward to welcoming you as a new 4flower. During your onboarding, you will get to know all about our business lines,units and services and the people behind them. Experienced team members will facilitate your quick integration in our team.

Your questions - our answers

What documents should I enclose with my application?

Your application should contain the following:

  • CV (in tabular format)
  • Certificates (transcripts, job reference letters)

Please merge all documents into one file.

Does the interview take place onsite or virtually?

The application process is designed as a virtual experience. All discussions are carried out by telephone or via video conference. On request or if required, in-person discussions can be organized at one of our locations.

How does the onboarding process work?

We want you to feel comfortable with us right from the start and quickly become part of the team. Your supervisor will plan youronboarding experience and work together with you to plan your first few weeks with us. You will get to know us as an organization and learnabout our individual units and services and your most important contacts. We will give you time to familiarize yourself with your tasksand projects. Experienced team members will provide you with support. At the same time, you can take part in internal trainings or pursue professional development possibilities individually.

Do you have more questions?

Our Talent Acquisition Team will be happy to answer them.


Sounds interesting?

Apply now